Boards of directors need to communicate effectively to set goals for the business and assist in achieving them. But their communication also exposes private information, including financial data that could be damaging in the wrong hands.

That’s why secure communication between boards is so important, especially as technology changes the way business functions. In order to achieve this boards must implement secure collaboration tools, such as board portals and real-time messaging platforms. It is essential that boards track and analyze their governance performance, which includes their approach to secure communication.

A portal for boards, for instance, which permits a seamless transition from informal to formal communication channels, such as group chats, emails and texting, is essential to ensure secure communications. This kind of software could provide a secure, private method of working on documents and allow for rapid file sharing and instant discussions. It should include features that provide granular control over access and deletion and security protocols for encryption and backup.

A secure board portal is essential, but so are safe instant messaging tools and meeting scheduling software. These tools must be easy to use, similar to popular texting, email or phone apps. Furthermore, they should come with additional security features such as the ability to delete messages, preset contacts, send automatically read notifications, and a “view-only” attachment option that blocks exports, downloads, screen captures and forwarding. Additionally the backups should be backed up across remote, geographically dispersed locations to mitigate loss of data.